“The hesitation is always around permissions, I don't care how many confirmation steps you build in, if the connection can write back to Xero I'm not touching it.”
“Take on two or three tiny businesses on the side, a landlord, a food truck, a friend's shop, run their books in QuickBooks or Xero, and after six months you have real client work to put on the CV instead of an empty experience section. QuickBooks ProAdvisor is free and the Xero cert is cheap, they matter more to a small firm than a degree.”
“The invoice flow is file triage and batching. The card payments become a Xero upload, then the clearing account exposes the exceptions. The penny differences remain visible.”
“Will the finance system (QuickBooks, Xero, etc) accept those numbers, and if Invoices are being generated in that system as well, how do you prevent collisions?”
“I love Xero (Accounting software) and I quote with it but it has limitations. I can't attach pictures and annotate then directly in Xero. Its not as visual as I would like it.”
“The sync is fine for a straight hourly crew but I've had to fix the mapping by hand whenever a client adds a new deduction type, so check the first two runs line by line.”
“When a supplier payment appears on the bank feed you need to match the statement line with the AP payment that already exists in Xero. Matching marks the AP payment as being reconcile, it does not create a duplicate transaction.”
“For invoices / receipts it can be good for compiling them into a spreadsheet but if you want a proper bookkeeping/accounting trail )especially for tax time) you’d be better off with Xero, MYOB or a proper accounting software.”
“I wouldn’t delete or recode anything until you compare the AP reimbursement ID, Xero payment ID, bank transaction, payee, amount, and date. The reimbursement may already have a payment object while the corresponding bank line is still waiting to be matched, which looks duplicated without necessarily being two payments.”
“If revenue recognition is the main pain point, I would keep Xero for now and run a focused rev rec selection. An Intacct migration brings a much larger implementation project, and you may still spend the next audit explaining old spreadsheet schedules while that work is underway.”
“B2B SaaS client is running on Xero but because it doesnt handle ASC 606 rev rec natively. We track all our deferred revenue waterfalls and midterm seat changes in sheets.”
“The simplest & most accurate way is to add bank fees, at the level of Xero subscription that gives you multiple currencies. That way you're capturing income & expenses in the source currency, plus transfers between wallets, all with accurate exchange rates.”
“My paypal isn't connected to xero - I manually initiate currency conversions into AUD for direct deposits into my bank weekly, and then I do monthly journal entries to account for the fees I've paid.”
“My AP system books reimbursements to Xero directly through the API. I noticed that the 15 or so payments I made are all listed in the bank reconciliation but when I go to each reimbursement in AP, they all Already have the payment coded.”
“Thanks for the tip, strangely these actually don't make a difference... other than removing the % in the tax description, the amounts etc all stay the same... maybe it's time for a call to Xero direct...”
“I can’t comment on Xero’s accuracy, but QB is outright horrible. When it brings in a bank feed it’s maybe 50% accurate at best at classifying things correctly.”
“The main cloud accounting softwares like Xero have guides that can help you understand the basics as well https://www.xero.com/au/resources/starting-your-own-business-toolkit/”
“On Financial Settings (where you enter tax information and number) you can set defaults for Sales and Purchases to either Tax Inclusive or Tax Exclusive. Alternatively, you can also set these defaults per contact. Export the whole contact list, change the template on the tax default column to Tax Exclusive, then import the file back to Xero.”
“If you are a bookkeeper, you are entering journal transactions into accounting software, whether QuickBooks, Xero, Sage, etc. This does not require any serious level of mathematics.”
“I was looking at QuickBooks Online or Xero, but they seem super complicated and expensive just to track my internet bill and software subscriptions. Is there a simpler middle ground?”
“They are currently live with TaxStar for e-invoices, but I would expect all major FTA accredited accounting softwares to offer it is part of their solutions (Naqood, Zoho, Xero etc.)”
“For those managing multiple bookkeeping clients, when you’re getting everyone ready for VAT returns or month-end, what parts of the process are you still having to do manually even with Xero/Dext/whatever software you use?”
“on the move itself Xero's the usual landing spot and it's cheaper, but it's a project not a flip, budget a proper weekend or a bookkeeper who's done it before. and test your critical reports on the new system before you pull the plug on QBO, not after.”
“We ditched QuickBooks years ago for xero because they integrated with much of our stack. It was not a painless move, and xero had quirks. But it's continually being improved and is a really good experience for us. The only things I still long for with it are SSO login and the ability to send emails from our domain instead of theirs.”
“It's much more user friendly for the business owner, you can add your bookkeeper and/or accountant, AND it's less expensive. I've been migrating my clients over as well.”
“My company uses Xero, we outsource our accounting and my accountant just showed me that Xero can send the invoices through the Peppol network with their built-in e-invoicing platform. Xero will be an approved ASP afaik.”
“If PO's and full historical migration are non-negotiable, Xero is worth a look, it handles POs fine and their migration tools (or a bookkeeper who's done it before) can usually pull over historical invoices and POs pretty cleanly.”
“Zoho, Odoo, Wafeq, Xero - there are lot of Providers who are and will be Approved ASP, so Tally ia not an only option. And you can integrate your existing system as well.”
“Due to the price increases, I have been telling clients to use Xero. I will admit, I dont do any bookkeeping, but the handful of clients that use it seem happy with it. Like QBO, the prices have gone up.”
“Use any tools, such as bots or browser extensions, to access or interact with Xero’s systems in a way that circumvents or undermines our security controls or that simulates user actions without Xero’s explicit authorisation.”