Notion

Docs, wikis, databases and projects in one workspace, with AI agents and connected search

Notion is a workspace application that combines documents, wikis, databases and project tracking in one place, where every page is assembled from blocks and any database can be shown as a table, board, timeline, calendar or gallery. Individuals use it for personal notes and planning, and teams use it for knowledge bases, product specs, roadmaps and sprint tracking, with comments, suggested edits, version history, granular permissions and the option to publish a page publicly. Notion AI adds an agent that completes multi-step tasks, AI Meeting Notes, Research Mode and Enterprise Search across connected apps including Slack, Google Drive, GitHub, Gmail, Jira, Figma, HubSpot and Amplitude, and Notion Calendar and Notion Forms ship alongside it.

  • Block-based pages with 50+ content types, embeds and code snippets
  • Databases shown as table, board, timeline, calendar or gallery views
  • Wikis with page verification, synced blocks and granular permissions
  • Projects with sub-tasks, dependencies, sprints, progress bars and filters
  • Automations on database changes, and AI Autofill for properties
  • Notion Agent completes multi-step tasks across Notion, apps and the web
  • AI Meeting Notes, Research Mode and Enterprise Search over connections
  • Forms with conditional logic, plus comments, @mentions and version history

Based on what people have said

Every answer links back to the mentions it came from

What are the primary use cases for Notion?

Users employ Notion for a wide variety of tasks, including personal note-taking, journaling, and life planning, as well as professional applications like knowledge bases, project management, CRM systems, and tracking business sales. Its core strength lies in its flexibility as a hub that connects databases, documents, and calendars in one workspace.

10 mentions · r/Notion · r/Notion · r/Notion · r/Notion · r/Notion · r/Notion · and 3 more · Aug 2026

How do people feel about the performance and reliability of the platform?

Experiences vary significantly; some users find the application fluid and essential for daily work, while others report that it has become slow and cumbersome, particularly on mobile devices. Reliability concerns exist regarding data ownership, as some users worry about potential access loss or the inability to export large datasets, leading some to maintain manual backups.

8 mentions · r/Notion · r/Notion · r/microsaas · r/Notion · r/Notion · r/Notion · and 1 more · Aug 2026

Is Notion AI worth the cost and effort?

Opinions are divided. Some users find AI features helpful for automating tasks and managing notes, while others describe the results as underwhelming or overly complex. Additionally, some users express frustration with usage limits and the cost of premium AI plans, with a few preferring to use external AI tools like Claude or ChatGPT instead.

9 mentions · r/Notion · r/Notion · r/Notion · r/Notion · r/Notion · r/Notion · Aug 2026

What are the common complaints regarding Notion's features?

Users frequently criticize the search functionality as ineffective and describe the permission and relation-field systems as half-baked or unintuitive. Others note that the platform's complexity can lead to 'over-engineering' or 'busywork' rather than actual productivity, and some feel the interface has become overcrowded with corporate-focused features.

8 mentions · r/Notion · r/Notion · r/Notion · r/Notion · r/Notion · r/Notion · Aug 2026

How does Notion compare to other tools like Obsidian or Apple Notes?

Users often contrast Notion with simpler tools; some prefer Apple Notes for quick capture while using Notion for complex systems and databases. Others have migrated to Obsidian, citing concerns over Notion's proprietary data format, lack of offline control, and the desire for a more minimalist or privacy-focused experience.

6 mentions · r/Notion · r/Notion · r/Notion · @XenosKing · r/Notion · Aug 2026

These summarise counts and dates only. Read the quotes themselves under what people are saying.

What people are saying about Notion

36% negative
“Is it possible to move your Notion calendar into the notion database?”
Heavy_Land1063 · reddit ·
“Unfortunately you're not missing anything — Notion Sites genuinely has no per-property or view-level permissions. Hiding a property in a view only changes that view in the workspace; the underlying data is still published to the site.”
moneyhubhq · reddit ·
“Yeah, hiding a property in a view only hides it from the eye, the value is still in the published page and the API, so you're right not to trust it as a price list.”
Cold_Key1086 · reddit ·
“I’m building a product catalog for a client, and I’ve hit a frustrating Notion Sites limitation.”
AdvertisingSudden190 · reddit ·
“Im still using notion, i just dont use the AI options (Its still super annyoing that they keep poping up everytime i open the page)”
OddArmadillo3580 · reddit ·
“My main issue with notion is the lack of single input point. Because you can land on any page without understanding how you got there and how to go back. That's basically issue of any note taking system because you need to remember how to use it properly.”
e3e6 · reddit ·
“same, I wish Obsidian had some of the visual and organization features that Notion has, but the annoying AI bloat outweighs that at this point lol”
TheBreadsticc · reddit ·
“STILL looking for an equal to Notion / Superhuman Docs- that I can host myself. I don't want to upload my stuff to some random ass service.”
nubbie · reddit ·
“Transferred my study note / research note to obsidian and leave my travel journal on notion because the board mode is too beautiful to drop.”
GIGIGUN · reddit ·
“Im not using Notion very extensively nor have I used Obsidian much besides a couple attempts, and it seems like a great simple note-taking app at the core with massive extensibility, but the issue is it can't replace Notions Databases which are it's best features, and I wonder; what can? AFFiNE?”
HyperrGamesDev · reddit ·
“It reminds me a lot of what notion used to be, and not having to do a whole email to get rid of the ai?? Literal heaven”
OminNoms · reddit ·
“Right now, using Notion as a base, not a note taking app.”
brayozz · reddit ·
“Honestly, waiting for AppFlowy to have all Notion features I need, selfhosting my notes would be great but I need my databases bro”
FREDOMNOM · reddit ·
“Use obsidian, you can migrate all the notion keyboard shortcuts to it, it’s free.”
ThatBoogerBandit · reddit ·
“I like notion. that's why I self hosted AFFiNE.”
brunofin · reddit ·
“A note taking app that transcribe your voice embed pictures and a lot more it can also create edit pages in notion and makes it look pretty 😊”
mishalmf · reddit ·
“Notion isn't valuable because it lets you write documents and the best Notion workspaces we see & build aren't simple collections of docs... An effective Notion workspace acts as operating system for the”
temnco · x ·
“Notion it’s not for lazy people.”
hana7473 · reddit ·
“I mean notion was simple and beautiful in 2020, atleast for me. I remember using it to store all my research, reference, and notes for my assignment cause it allowed for almost unlimited screenshots, bookmarks, etc.”
Heavy-Map9034 · reddit ·
“Finding it better than Notion and much safer (local files, Markdown)”
ChackanKun · reddit ·
“The result is that Notion itself is saying: what we coded throughout our life did not need to be coded (procedurally); we could have used AI so now we'll force it on you and ask for more money. WTF!”
keithmifsud · reddit ·
“Yeah, I have not once used AI within Notion and I honestly forget it's even an option. It's not like the app is forcing us to use AI in order to access features, everything else still works like normal.”
pancake_sass · reddit ·
“If you don't like it, don't use it. It doesn't interfere with normal note-taking. Why doesn't anybody seem to understand that?”
Elegant-Gear3402 · reddit ·
“I completely stopped using Notion and utilize my small business email with calendar, notes, drive and scripts and haven’t looked back. Very reliable.”
djramo85 · reddit ·
“You can simply email Notion to disable AI features and series on your account. They actioned my request within 24hrs and haven't been happier since”
DookuDonuts · reddit ·
See what people previously said about Notion